Nonprofit Community Room Rental
The Montshire Museum allows nonprofit use of the Porter Community Room from 5:30-8:30 p.m. After reviewing the information about the Community Room and our policies for nonprofit use, simply complete and submit the reservation request form below. All submissions are reviewed by Museum administration and may be accepted or declined based on availability and alignment with the Museum’s policies and educational mission. Our reservation coordinator is available Monday-Friday, 8:30 a.m.-5 p.m. at 802-649-2200 to answer any questions you may have.
Details & Amenities Included
The 1,800-square-foot Porter Community Room is located on the first floor of the Museum. Depending upon the configuration, the Community Room can comfortably accommodate up to 120 people. Use of the room includes:
- 120 chairs
- Ten rectangular tables measuring 8' x 1.5'
- Eight round tables measuring 4'
- Four round tables measuring 5'
- Dropdown projection screen
- Kitchen for heating and serving food (adjacent to Community Room)
- Restrooms adjacent to the Community Room
- Lighted parking for 225 cars
- You are responsible for providing any necessary electronic equipment such as a microphone, projector, and speakers; easels, tablecloths, plates, glassware, utensils, and any serving pieces for your event.
Use of the Community Room does not include access to the Museum galleries or exhibits.
Museum policies for nonprofit use of the Community Room
Use of the Porter Community Room: You may begin setting up for your event at 4:30 p.m. and guests may arrive as early as 5:30 p.m. You have use of the Porter Community Room until 8:30 p.m. We recommend ending your event by 8 p.m. to allow your group enough time to clean up. The building and front gate are locked at 8:45 p.m. unless other arrangements were approved in advance. If your event extends beyond 8:30 p.m., a fee of $115 per hour (or any fraction thereof) will be charged. Use of the Porter Community Room does not include access to the Museum galleries or outdoor spaces.
Set up and Cleanup: Groups are responsible for the set up and cleanup of the Community Room. This includes cleaning the kitchen, removing all food and belongings, putting all furniture away immediately after the event and returning the facility to its found condition.
Promoting and Advertising your Event: All advertising, promotions, and communications regarding your event must clearly distinguish the event’s sponsor from the event’s location. Promotions should make clear that your organization is hosting the event and the event location is the "Montshire Museum Community Room." All events are subject to review by Museum administration. All promotional language is subject to review and approval by Museum administration, before and after confirmation of the event date.
Presentation Equipment: You are responsible for providing any necessary electronic equipment such as a microphone, projector, and speakers. You are welcome to use the Museum's dropdown projection screen.
Decorations: You are welcome to decorate the Community Room for your event, but decorations may not be nailed, screwed, or taped to walls, ceilings, or any painted surface. All decorations must be removed at the end of your event.
Smoking, Lit Candles, and Open Flames: Smoking is not allowed. Open flames of any type, including candles and portable cooking fuel, are not permitted.
Food Service: The kitchen adjacent to the Porter Community Room is available for use by a Montshire-approved caterer. The kitchen is not licensed for food preparation, only for assembling and plating food. Cooking on site and potluck meals are not allowed. We are happy to supply you with a list of approved caterers.
Alcohol Service: In accordance with Vermont law, only a Vermont-licensed caterer may serve alcohol during an event.
Insurance / Liability: The Montshire does not provide insurance coverage or assume responsibility for the actions of any entity renting the facilities (including free use of the Porter Community Room). Liability and/or property damage arising from the group’s actions is the responsibility of the group that has reserved the space.
Cancellations: If the Montshire determines that weather conditions on the day of your event create a hazard for safe operation of the Museum, the Montshire will cancel the event and make every effort to rebook it for an alternate date. If promotion of the event does not follow outlined protocol, the Museum may cancel the event without further rebooking. If Museum administration considers an event to be adverse to the Museum’s operations, it may cancel the event at any point prior to its scheduled date.
Reflecting the Montshire’s role in the community and mission, Museum trustees have restricted certain functions held at the Montshire. Events relating to political campaigns, political agendas, or sponsored by political parties are not allowed. Museum administration may choose not to accept requests or cancel events that they consider potentially adverse to the Museum’s operations. Charging admission or selling tickets to an event held in the Montshire Porter Community Room is not permitted. Fundraising of any kind is not permitted.